Recruitment has always been a competition to get the best employees for your company. The rules and tools change over time and the competition gets even fiercer for both recruiters and applicants. Recruiters need tools to attract more candidates but they also need tools to manage that influx. That’s where recruitment software comes in, available in a wide array of forms and options.
Attracting, sourcing, and managing candidates is a long process that gets more difficult the more candidates you have. To keep up with your competitors, recruitment software is being continuously refined. That way, you can manage every step of the recruitment process and ensure a pleasant candidate experience.
In this article, we’ll define recruitment software and identify its different kinds so you’ll know your options. Some of those include applicant tracking systems and candidate relationship management software. We will also discuss the benefits of using such software so you’ll understand why it’s become a vital part of every company’s recruitment strategy.
What Is Recruitment Software?
With so many intricate steps in the recruitment process, managing and tracking everything can be difficult. You’ll need to post job ads on multiple job boards, screen hundreds of resumes, and send job offers. A kind of recruitment software called applicant tracking system UK helps manage and automate the hiring process. Considering there’s an interview process and other exams, you’d need automation to make it manageable. The system can help schedule applicants and ensure you know which step of the process they’re in.
But the applicant tracking system is just one of the many recruitment software that can accomplish its goal. Recruitment software is supposed to streamline and manage the entire hiring process. It should help organize applicant data, and eliminate cumbersome emails and needless confusion.
By simplifying the process, you’re also helping the candidates be free from delays and frustration. They’ll know what informative career pages look like and how it feels when the process is streamlined.
Different Types of Recruitment Software
1. Applicant Tracking System (ATS)
An ATS system is the central hub for processing job applications for your company. After requisition, it can start looking for applicants whose qualifications fit your standards. After which, the system can track the rest of the recruitment process for you.
It can create job postings on multiple job websites simultaneously and process resumes. It can also track and schedule interviews for each applicant, ensuring no one is bottlenecked. ATS software is such a widely-used tool because it helps you centralize everything involved with hiring.
ATS is well-known for being able to filter out resumes during the screening period through keywords. If your recruiters are looking for candidates with experience for a position, you’ll easily find them from hundreds of resumes. But keyword stuffing can be an ATS system’s weakness so complementary tools are useful in this case. This will also add more functionality to your ATS and improve your tech stack.
2. Candidate Relationship Management (CRM)
A CRM system is designed to enable recruiters to source candidates through recruitment marketing. That way, they’re also building talent pools and nurturing said talents to be a better fit for the company.
Now, you might be wondering about the difference between CRM and ATS systems, so here it is. ATS focuses mostly on the applicants but CRM focuses on a larger pool of prospects. It even includes passive candidates that you often encounter on social media.
But essentially, CRM is supposed to nurture both passive and active candidates who haven’t applied for a job yet. It’s important to keep in mind that those same people have expressed interest in the company. There’s also a chance that your system considers them a good fit for your business based on their qualifications.
3. Interviewing Software
Since the pandemic, online interviews have become a staple part of recruitment processes. Not only was it convenient, but it was also necessary at that time to maintain a safe distance. Recruiters use software that helps conduct these interviews in real time. They can also watch pre-recorded interviews to study the applicant beyond what they first encountered.
However, this wouldn’t be the modern era without more advanced technology and software. Hence, we also have interview software that can give you data on each candidate. The software will evaluate the candidate’s word choices, speech patterns, and facial expressions. That way, it can advise you on how well the candidate may fit into the role you’ll give them.
What Are the Benefits of Using Recruitment Software?
1. It Promotes Productivity and Stability
Recruitment software promotes stability in totality, like creating an ecosystem for your process. And like an ecosystem, it promotes balance and order so that everything runs smoothly. It limits and avoids instances of erratic disruption and inconsistency within your process’s system.
With a system in place, your recruiters will have to follow protocols and procedures. They’ll only need to get the hang of it so it will be easier to innovate and optimize the standard. As such, the system’s foundation will become more solid, boosting productivity. By doing so, you’re also increasing employee satisfaction and retention because their way of life is improving.
By having a solid framework, you’re also instilling habits into your recruiters. Hence, this is best done when you have long-term and tenured workers. In turn, those workers can pass on their knowledge and practice to the new recruits, like good seniors. This is the stability that recruitment software brings and with it, comes productivity.
2. It Leads to Faster and High-Quality Hires
More than productivity, having a recruitment tracker brings efficiency to your workplace. It requires the integration of technology or having a tech stack to fully utilize the system. Though human input is still necessary, these tools are vital to leading you to high-quality hires.
Recruitment software is capable of being an all-in-one solution to get you the best of the best. You can post job openings automatically across several channels, like LinkedIn and Indeed. All it takes is just a few clicks and maybe a software subscription to increase your reach. After that, all incoming applications will go to your centralized platform where you and your team can manage them.
This seamless workflow saves you and your recruiters a lot of time and resources. You might not need too much software on your tech stack to conduct your daily tasks. Your recruiters can take the candidates through the hiring process efficiently and effectively.
3. It’s Cost-Effective and Automated
As a business, numbers are vital when it comes to making important decisions. It’s also a way for you to monitor your company’s growth and see if the brand is going up the charts. That way, you’ll know whether your investments are being compensated. This will also determine if it’s time to upgrade to modern automation software.
Having a recruitment tracker helps you avoid the need for constant upgrades, making it cost-efficient. And your hiring team knows how detrimental bad hires can be to the company as well. It takes a lot of time and resources to train and onboard an applicant, especially a bad one. They might not last long in the company at all which makes for a bad investment. Hence, it’s important to use recruitment software to ensure you’re hiring top-quality talents.
The software’s automation feature also saves your team a lot of time in sorting out employees. You can find the right applicants whose resume fits your company’s needs. You won’t need to spend hours sifting through hundreds of resumes with a few fellow employees.
4. It Improves Company Branding
In the world of recruitment, employer or company branding is how the job market perceives you. You might think that recruitments have little impact on you as long as business is good. However, company branding matters when you’re looking for applicants to fill vacancies or expand the business.
You can market your company culture to attract applicants using page builders. It’s all about “selling” your company on the employment market as the best workaround. Keep in mind that you need to live up to what you sell to ensure employee retention. That way, both employees and candidates will be happy with the recruitment experience. This will prompt the candidates to talk about your company in a positive manner with other applicants as well.
Recruitment software is an important part of every company’s arsenal for the hiring process. It simplifies all of the complicated parts, ensuring that both the recruiter and applicant are satisfied. For example, you won’t need to send emails to every applicant one by one because of the software. Its automation feature will send those emails after you fill up a customizable format. The software is also capable of scheduling interviews once the applicant has reached that stage.
That said, “recruitment software” is just an umbrella term for the three main types used by companies. The applicant tracking system is the first and it manages most of the process, save for its weaknesses. However, CRM and interview software are more than capable of making up for those gaps. Every company currently uses one or all of those options to ensure a smooth recruitment process. This in turn improves company branding as well, making it easy for applicants to recommend your company to others