Guidelines for paraphrasing content in academic papers

The best paraphrases are your interpretations or explanations of the ideas of another person. Academic paraphrasing can serve as an excellent means of restating, condensing, or clarifying another author’s argument or analysis while also adding credibility to your own.

So to increase high credibility in your research paper can be done easily by paraphrasing content in academic papers.

In addition to successful paraphrasing contributing to academic writing, it is possible to commit plagiarism through poor paraphrasing accidentally. For more information about what constitutes an adequate paraphrase, read the paraphrasing strategies below.

Before moving to the guidelines for paraphrasing content, you must have an idea about the importance of rephrasing and paraphrasing content in academic writing.

Importance of paraphrasing in academic writing

The purpose of paraphrasing is to demonstrate that you understand your source well enough to express yourself effectively. Additionally, you can also use it as an alternative to direct quotes, which you should use sparingly.

  • Using this method for your research paper/essay is a good idea as long as it is properly cited. Adding the references to a source, copying and pasting the source, etc., are not acceptable in academic essays.
  • Use direct quotes (references), indirect quotes or paraphrases (references), and information in your own words.
  • You should write in your own words because it shows your reader (your lecturer) that you understand the source.
  • This method gives you a powerful alternative to direct quotations.

Guidelines for paraphrasing content in Academic Papers

You can follow a few tips and guidelines to make sure you don’t plagiarize by paraphrasing content. So, you can rephrase words or entire content from the source.

Researchers are motivated to pursue new research and write about their discoveries in books and papers when they have brilliant ideas. However, you may find that this is not always easy; there are often people who try to steal the research and opinions of others to use them anonymously for the gain of their own. f you need help writing papers you can find more info here.

And plagiarism is the act of using someone’s collected ideas, information, and work without acknowledgment, words, or attribution. So, to avoid all types of plagiarism, you can try many strategies, and paraphrasing is one of them.

Paraphrasing in Academic Writing:

In paraphrasing, your words are rewritten in the same manner as the original text, but without changing its meaning. To paraphrase is not to omit words and replace them with new ones, but instead to summarize what you understand from the original text.

When rewriting ISI papers, this is of utmost importance, and any disregard for it could lead many authors to commit plagiarism.

You must still cite your paraphrase using the appropriate format – APA, AMA, MLA, etc. You can use your own words when paraphrasing, but still ensure that you follow any format requirements. Following are some tips and techniques for effective paraphrasing:

Paraphrasing Tips

There are five essential steps to paraphrasing any text. Authors should follow them when making such paraphrases:

Read the passage again and again carefully: When you want to rephrase or paraphrase content, you have to read the course again and again
with total concentration. Because when you read the passage very carefully, the benefit of this tip is that your concept about the passage will be clear, and after that, you have a clear sketch of the original passage.

Keep a list of key terms: The next step for paraphrasing is to list keywords from the original text or passage.

Rephrase: Rephrase or paraphrase the passage without looking at the original passage, using your own words and terms until you understand the whole passage and get its main points.

Compare your paraphrased passage with the original passage: When you rephrase your content in your words, the next process is to compare your paraphrased passage with the original passage. So, be sure your paraphrase text covers the central theme, all essential points, and the primary meaning of the original passage.

Use in-text citations: The last step is to cite the sources in your manuscript that you used to develop the idea in the references section.

To successfully paraphrase your writing manuscript, you should consider the following three more guidelines and techniques for effective paraphrasing:

1. Make use of synonyms and related terms

When paraphrasing text, you should use synonyms and related terms that demonstrate a comprehensive knowledge of the subject. You can use Thesaurus for finding synonyms. It will help you a lot while finding synonyms, but don’t use too many.

This doesn’t mean you have to remove all words in the original text; sometimes, it’s necessary to use some of the words that were in the original text, so you just use synonyms for some words to make the text unique.

Check the particular synonyms when changing a word to see if they are perfectly similar to the original.

2.  Reverse the order of the words

It is possible to rearrange the words in a sentence without changing the meaning and central concept of the text. It’s almost easier to change the word order in a sentence than to search for synonyms. Adding a few words to complete the sentence may be necessary when changing the order.

The following suggestions will change the order of words so that the sentence makes sense

  • It is best to reorder clauses if the main sentence has two or more clauses.
  • Whenever there is an adjective and a noun in the main sentence, you should use the adjective in the relative clause.

3. Modify the structure of a sentence

You can change the general structure of a sentence by changing the voice of the sentence (active voice to passive and passive voice to active).
You may miss changing a few words in an original text using synonyms and related terms when paraphrasing, as you heavily depend on the source’s structure and vocabulary.

So, it will be patchwriting, and Patchwriting is a type of paraphrasing that fails when the paraphrased text is very similar to the original text. This is a form of plagiarism. Changing the sentence structure is necessary for a proper paraphrase.

It is possible to alter the structure of a sentence by modifying its voice, breaking up long sentences, combining short ones, expanding or reducing phrases for clarity.

So, when you change the structure of the whole sentence, the idea will be the same, but it is in your own words showing complete uniqueness in text and removing all types of plagiarism.

Quoting vs. paraphrasing

The majority of the important information you find after performing thorough research and taking careful notes will naturally be paraphrased rather than directly quoted. You should not use too many direct quotations in your paper for the following reasons:

  • By paraphrasing a text, you demonstrate a comprehensive understanding of the content
  • Throughout your essay, you will be able to hear your voice
  • The use of quotes reduces the readability of your text

It is appropriate to use quotes in the following situations:

  • Precise definitions
  • Referring to an author’s style or language
  • Supporting an argument with evidence
  • Analysing or critiquing a claim


Summarizing vs. paraphrasing

Paraphrases are rewritten versions of passages from other sources, so they are roughly the same length as the original quotes. Summarizing is what you do when describing an essential part of a research project, whether entirely or partly. A paraphrase differs from a summary in several ways.

Both are often described as paraphrasing.

Use a Paraphrasing tool

Generally, paraphrasing tools are software programs that rewrite ideas and information in a non-plagiarized manner; they enable writers to express their opinions differently than the original content, primarily by substituting synonyms while still conveying their ideas.

Students use such tools to ensure their academic papers do not appear as duplicates of others but along with this students should also use other content optimization tools which are very useful for content quality analysis.

Online rephrase tool are available for free and can convert a sentence, paragraph, entire journal, or chapter into a unique content by using NLP.

Paraphrasing tool: why do they use it?

If you are writing a literature review, a background report, or other research for academic writing, you will need to do a thorough examination of the topic and examine what others have said and put it in your own words.

Therefore, you should explain the same idea or concept from the literature you have studied in your own words. In this case, students will want to use a paraphrasing tool. The use of paraphrasing tools is primarily motivated by:

  • It took them a short time to rewrite the secondary research materials that they used.
  • Students who do not know other languages well are not as proficient as their mother tongue. Thus, they utilize these tools to write.
  • Others are merely lazy and do not bother to write themselves.


When you paraphrase, you are demonstrating that you understand your source well enough to express yourself effectively. You can develop Paraphrasing skills through helpful strategies or guidelines. To effectively paraphrase a text, you should take the time to ensure that you understand it completely.

First, you read the passage very carefully before you try to rephrase it. If you do not understand any of the words, consult your dictionary. Read it on your own quickly. You may want to skim it if you feel comfortable doing so.

The first sentence in each paragraph (often the topic sentence) and keywords are among the most important, so you have to pay full attention to the first sentence. Summarize the text in your own words.

Use your own words instead of complex academic language. Compare the paraphrased text with the original text. For future reference, record all author and source information. In this way, you quickly rephrase or paraphrase your content for academic writing. If you have a lot of assignments to complete and deadlines are approaching lightning fast visit studycrumb and get the most effective solutions. This is an academic writing platform created by former students to help current students with writing assignments.